Administrative Affairs Division
The Administrative Affairs Division at the Electronic Computing Center is a vital component of the center’s organizational structure, playing a key role in managing daily operations and coordinating various activities. Its primary responsibilities include:
1- Human Resources Management
- Overseeing employee affairs, including recruitment, task allocation, and performance monitoring.
- Managing payroll, entitlements, leave tracking, and absenteeism records.
- Organizing professional training and development programs for staff.
2- Document and Records Management
- Organizing and maintaining administrative and financial records related to the center’s operations.
- Ensuring records are regularly updated, systematically archived, and kept confidential.
3- Meeting Coordination
- Organizing administrative meetings and key events, including scheduling and agenda preparation.
- Recording meeting minutes and following up on action items with relevant stakeholders.
4- Administrative Reporting
- Preparing periodic administrative reports on the center’s performance and activities for senior management.
5- Planning and Organizing Administrative Activities
- Assisting in planning and organizing daily activities and administrative events.
- Monitoring the implementation of administrative plans and operational programs.
6- Procurement and Supplies Management
- Coordinating with other departments to identify the center’s needs for equipment and materials.
- Overseeing procurement processes and ensuring timely delivery of required supplies.
7- Public Relations and Communication
- Facilitating communication between departments within the center and external entities such as suppliers and partner organizations.
- Enhancing the center’s reputation by organizing events and outreach activities.
8- Budget Monitoring and Expenditure Management
- Supporting financial affairs by tracking administrative expenses and ensuring budget compliance.
- Assisting in the preparation of the annual budget.
9- Contract and Agreement Management
- Overseeing contracts with suppliers and service providers to ensure compliance with agreed terms.
- Supervising contract renewals or terminations as necessary.
Through these functions, the Administrative Affairs Division enhances the center’s organizational and operational efficiency, supporting the achievement of institutional goals.
